Being a board member sometimes takes up so much time that students fall behind and face delays in completing their studies. The purpose of the Administrative Body Membership Grant is to provide compensate for situations like this.

For whom

To qualify, you must have an administrative position on the board of:

• a student association
• a study association
• a student foundation
• another student organisation (an editing team, for example)

Recognised student organisation

The study association, student association, or student organisation of which you're a board member must be recognised by the UvA within the framework of the Profiling Fund regulations ('Regeling Profileringsfonds' in Dutch).

• View the current list 'funds awarded to recognised student organisations' per 1 September 2024 (pdf).
• If your association or organisation has not yet been recognised, apply for recognition for a new study association, student association or student organisation.

Individual requirements

Besides being a board member of a recognised student organisation, you must also meet the following requirements:

• During your year on the board, you must be registered as a full-time student.
• You are paying the statutory tuition fee rate at the UvA. Excluded from this requirement are students who pay the institutional fee because of a non-EU nationality, or students with a tuition fee waiver for students serving on a board. Also important is that you pay the tuition fees directly at the UvA – so you are not paying with a proof of paid tuition fees from another educational institution.
• Prior to the year on the board, you must have met the BSA standard of the study programme you are enrolled in.
• During your enrolment at the UvA, you must not already have received 24 months of financial assistance via a Membership of an Administrative Body Grant.

How many (grant) months can I apply for?

The current list of recognised student organisations shows how many grant months your organisation has been awarded. The number of months awarded will depend on a number of factors, including the number of members and the extent of administrative activities.

This means that the board of your organisation must divide up the total number of (grant) months to which it is entitled, and enter the specifics on the distribution document. Therefore, check in advance if everyone meets the individual requirements, because the distribution form cannot be changed after it has been submitted.

If you're a board member within a board that changes during the course of the academic year, rather than at the beginning, bear in mind the following:

• The total number of (grant) months to which the board is entitled in the academic year must be divided between both boards
• If your term of office is divided over two academic years, you will need to apply for a grant twice: once for the (grant) months to which you are entitled in one academic year and then again for the remaining months to which you are entitled in the next academic year.

Compensation

You will receive €327 per (grant) month allocated.

Deadline to apply

Each board member submits a grant application individually between 1 September and 1 November (at the latest), at the beginning of the academic year in which you are a board member. Only board members of boards that change their board members at other (agreed) intervals will submit the application later, but always within 2 months of the change at the very latest.

How do you submit an application? 

An application consists of two steps: 

• One board member – for example, the chair – must first submit the joint application form on behalf of all board members and lists the board members in the form (including yourself as the applicant).
  • The application requires the following documents:
    • Proof of membership of board members via an extract from the Chamber of Commerce (Trade Register Chamber of Commerce®).
    • A distribution form (only in Dutch) (pdf) completed and approved by the entire board (mutual distribution of the total number of available (grant) months).
  • Important: submit the joint application well before the deadline, even if you do not yet have the extract from the Chamber of Commerce. You can still upload this document until 1 December at the latest.
  • Go to the Joint application formExternal link.
• All board members, including the submitter of the joint request, will receive a new application link for the individual requests. You will then need to provide your personal details and your personal account number (not that of the organisation). We will check the individual conditions based on these requests.

Deadline to apply

Submit the individual grant application between 1 September and (at the latest) 1 November at the beginning of the academic year in which you are a board member. We urge you to submit the joint application form as soon as possible after 1 September, so that all board members can submit their individual application on time. Only board members of boards with an (agreed) different board transition may submit the application no later than 2 months after the transition.

What happens after your application?

Once you submit your application, you'll receive confirmation by email.

• If your application is approved, a notification to this effect will be sent to your email address. You will receive the amount of money (in one lump sum or monthly) in your account within several weeks.
• If your application is rejected, a notification to this effect will be emailed to you. The decision will include an objection clause.

Payment

Grants for 1 to 5 (grant) months inclusive will be paid in one lump sum at the end of the board year. Grants for 6 (grant) months or more will be paid monthly during the board year.